Board Update | June 2020 Meeting
Members of Woolamai Beach SLSC,
Please find listed below some updates from the Board of Woolamai Beach SLSC following our meeting on 4th June 2020.
Please remember that is it not possible to provide all notes and information due to the sensitive nature of some discussions. This document provides a snapshot.
Board Reports presented by Board Members:
President (Rob Murphy):
Proposed date of AGM is Sat 25th July, Time is TBA with the venue to be on Phillip Island TBA
Numbers able to attend dependant on laws at the time of AGM.
Propose to use Zoom as the platform of streaming the AGM due to easy availability to members.
PINP will be forming a stakeholder group for the primary dune, Darrell Clark and John Thompson will be leading Woolamai’s representation with myself involved in the initial meeting.
We have been shortlisted for Club of the Year with an interview on 25th June
Vice President (Stafford Smith):
Fiona Blackmore will be stepping away from the administration and score-tallying role for Club Championships
The Board thanked Fiona for her dedicated and considerable service to this role over several years! Thank you, Fi
The hunt is on for a replacement
The Vice President questioned if we had heard any feedback from Life Saving Victoria regarding our contact to them about the follow up for our members following serious incidents
The Director of Life Saving Services advised that earlier in the week he had heard back from LSV, after he had to ask for a response, after receiving nothing from LSV’s Operations team
LSV have advised that they are establishing a working party on this subject as they have recognized that it is not an area of strength for the organization. They want WBSLSC to be involved in this process heavily due to our significant and unfortunate experience in the past 5 years
Director of Finance and Administration/Secretary (Mark Bain):
Big payments to TRE Motors, Brent White (Roof Repairs), Taranto Glass during the period, $25,000 in total
Moved money from Channel Challenge account into the main account
Investigated setting up $150K term deposit, not completed yet
Consideration and discussion held surrounding the financial impact that the club may experience due to the Covid-19 impact on Bronze Camps and other fundraising efforts
o Work and consideration being taken in this area
o Plan for the worst, hope for the best
Director of Life Saving Services/Club Captain (Max Eldridge):
Have been in contact with LSV regarding Member Wellbeing Follow Up:
o LSV has advised, following no initial response, that they are setting up a state-wide working party on this, which they would like WBSLSC to be a part of given our significant experience in recent years
Grant received for IRB and Motor expenditure- $3,000
Yet to hold discussions with PCs for the coming season
o This will be done once the new Director is in place
Looking at completing and preparing Expression of Interest Forms for individuals to complete LSS roles for next season. Need to discuss this with a potential successor
Refer to Decision Paper on Club Security/Fob System
Noting that this will be the last report as Director- LSS- Thank you to the Board for their work and support of the Director in this role
Director of Facilities/Assets (Darrell Clark):
Smiths Tower – Followed up 18/3. LM for Kane 21/4.
o Email sent 3/6/20.
Windows & Doors in the lounge due by 27/3. Locked in 27/4 (problem with payment of an invoice).
o Done
Bars on Windows downstairs – No progress. Action for 25/4.
o Done
Roof Plumbing Emails 24/1 28/2 18/3. 21/4 spoke recently and works will commence soon.
o Done
Air Cons – Spoke to Alphie 9/3.
o 21/4 No progress with Alphie.
3/6 part of the grant application.
Locks on girl’s shower doors Text Nigel 18/3. No access.
o F/up 3/6.
Tiles men’s shower – Text Nigel 18/1 18/3. No access.
o F/up 3/6.
Storage in girl’s bathroom Nigel 18/3. No access.
o F/up 3/6.
Bigger glasses & Bowls
o late 2020.
Mattress Upgrade
o No action yet.
Chopping Boards & Utensils
o Late 2020.
Bunks in Guard Room
o No action yet.
Seal gear shed rear roller door due to sand.
o Done
Initially seal then replace the main entrance door due to sand entry.
o Temp seal done & Decision paper 4/6.
21/4 Nature Parks to be contacted to clear sand on the ocean side of the club.
o Ongoing need as always
Director of Communications (Riley Fyffe):
Completed end of season stocktake with Fi Blackmore (Thank you Fi)
Started creating a template for the annual report.
Scheduled meeting with Terry on 06/07/2020 to finalize all training courses and forms on the website
Created shop navigation tab on the website to list all our products and services
Attended the ‘Visit Phillip Island’ interview with Bonnie Dickie. (Thank you to Bonnie for volunteering your time.)
Published April board update on website ‘News’ page
Have organized Christos Argy. to provide me with designs for the patrol pull up banners
Director of Member Development (Brendan Smart):
Josh Smith and Terry Aslandis will start (if they haven’t already started) working with Riley Fyffe to set up the bronze medallion, adult bronze medallion and src courses in the background on the website; so that after COVID19 we can just click and button and they go live
Clarky and I submitted a grant application for new AC in the bar area and training room – yet to hear back
I am looking for grants for:
o Solar for Smiths Beach Rescue Base/Tower
o ATV
o 4WD
o Greening projects, e.g. LED sensor lights, etc. Rescue boards
o Air conditioning
o Rescue board racks
o IRB and Motor
o Rescue tubes
o First Aid Kits
o Oxygen Kits
o Capital works
I have asked electrician Max to quote for sensor lights in all rooms next time he is at the club. Clarky update?
I am submitting a grant application for $1,000 for the competition team
I am submitting a grant application for $30,000 for a new front door and removing the sand from underneath the deck
As you may be aware (Circular 350:05:20), the Training and Assessment Volunteer Executive and Life Saving Operations Council Executive have put forward a recommendation that:
o “The accredited units of competency are removed from the Surf Rescue Certificate (HLTAID001) and Bronze Medallion (PUA21012 / HLTAID001) training courses.”
o The Board of Directors considered this and voted that we would, as each club within Victoria has a vote on this matter, vote ‘nay’.
We do not believe it would be beneficial to remove the resuscitation component of both awards
Director of Nippers (Charles Tuchtan):
Due to a personal matter, the Director was unable to attend the meeting.
Director of Competition (Jeremy Goodger):
Due to a work matter, the Director was unable to attend the meeting.
Director of Leadership Development (Hannah Tzimokas):
Spoken with the board riders club and organized for them to come in and run a surf awareness workshop during the 2020 bronze camp.
o In return, we will run a CPR course for their Groms (nipper equivalent)
Decision Papers presented to the Board:
Upgrade FOB and Alarm Codes – Approved.
o Wipe current fobs and codes and reset. Approved
o Max and Rochelle (club administrator) to organize
New Front door – wait for grant and if received approved
o Likely that we will receive this grant
Active member fees for 2020/2021 season
o Communication will occur with membership closer to the season, adjustment to fees has been made in response to Covid-19 situation
Urgent/General business presented to the Board:
Luke and Beck moved into club residence to enable working at Wonthaggi hospital
Presentation night: Decision deferred
Next Meeting:
July 2020